The 3 P’undamental Principles of ensuring HR Compliance

Global HR Complaince

Global HR Complaince

by Anika Panwar, April 27, 2016

A New York City restaurant chain was asked to pay nearly $1 million as back wages and damages following an investigation by US Department of Labor. Some states in the US have minimum wages as low as $4.00 while others have in excess of $10.00. Some of these minimum wages have been enacted as recently as January 1st this year while others are yet to be rolled out. If a single compliance parameter in just one country can have such a high degree of complexity, variability and punitive potential, how can one ensure compliance across the HR universe in a multi-national setup?

Change is inevitable, they say. This is more so in the world of HR. The diversity in labour laws can be daunting for any HR manager, leave alone the landscape and frequencies of change in labour laws.  More than ever, the HR function now understands their crucial role in establishing and driving a strong compliance-driven organization. With vast number of compliance laws/ regulations, HR managers often find themselves in violation, leaving their companies open to penalties.

Federal, state and local laws can be complex but the solution to deal with these complexities may not necessarily have to be that troublesome. Listed below are some simple yet potent principles that any organization can follow, irrespective of its size/ industry –

  1. The People Principle: Keeping abreast and ensuring your organization complies with all the laws and regulations can be a gruesome task. It requires a talent pool with not mere skill and knowledge, but people with appetite to constantly stay apprised. Organizations need to invest in hiring the right talent combined with strong internal compliance training programs to keep their workforce up to date on the most current compliance obligations or even simpler.
  2. The Platform Principle: A robust compliance management system can make your compliance seem as easy as remembering your user name and password! It keeps you on track with the latest updates in laws/ regulations but also acts as your single source of truth for all legislation that pertains to your workforce. Example, Equal Employee Opportunity Act (EEO) sets reporting and record-keeping requirements for employers to demonstrate compliance with EEO rules (U.S). Compliance platform will track the necessary information to comply with record-keeping requirements and can generate required reports in the specified formats for all your countries in-scope. It also facilitates audit and control of requisite compliance.
  3. The Partner Principle: It’s particularly tough for a small/ mid-sized organization or an organization with multi-country operations to stay on top of the myriad of laws and regulations. According to a U.S. Small Business Administration survey, an SME spends approx. 80% more per employee on federal regulatory compliance than large companies. The key is not to just find any/ multiple vendors but to find a global partner who can enable rapid inroads into new countries.

Follow these quick tips and implement them all the way through. And if you aren’t really convinced that these potent principles are not that simple, talk to our specialist or drop a mail to irene.jones@neeyamo.com to schedule an appointment.


3 Game Changers in Benefits Administration

Employee Benefits Administration

The right kind of compensation strategy and structure that befits the organization and its employees is indispensable.

by Biju Chandramohan  on 8 Aug ’14

Health benefits or benefits in general helps employees feel secure and be at their best on the job. The difficulties as far as benefits administration goes are faced by the employers. The Affordable Care Act along with the economic growth is poised to change and challenge the way employers approach employee benefits.

Outsourcing non-core activities has become a competitive corporate strategy and is viewed by many as the most advantageous means of accomplishing their business objectives. As per a survey conducted by HRmarketer.com, about 36% of the organizations identified compliance as their single most important issue when it comes to Benefits Administration. This isn’t surprising given the sheer complexity of the health care reforms. About 30% of the organizations wanted to reduce their administrative costs and 19% of the organizations wanted to increase the employee self-service technologies.
Given these pain areas, the three game changers in Benefits Administration that can make a serious mark are:

  • Compliance as a Service
  • Low-cost Delivery of Benefits Administration
  • Private Health-Insurance Exchanges

Compliance as a Service (CaaS): It is an ongoing challenge, in the Benefits landscape to stay compliant with the ever evolving laws. Organizations need to setup compliance teams to help identify immediate risks and assist in building compliance. Compliance assessment will be the need of the hour to assess and mitigate risks and resolve immediate issues. The compliance services teams will also be involved in monitoring the laws, regulations, related to Affordable Care Act, COBRA, HIPAA, ERISA, USERRA, etc. Many HR professionals describe healthcare reforms as the single biggest challenge given the multitude of changes that an HR professional needs to absorb. The penalties that pop up as a risk due to compliance violations compound this. Companies are keen to transfer the risk to the outsourcing firms and therefore the need for CaaS

Low-cost Delivery of Benefits Administration: According to study done by Sourcing Analytics, the cost of performing benefits administration in-house is nearly 18% higher than outsourcing. And from our experience offshoring major chunk of administrative work could see organizations save up to 50% in Cost. Organizations are constantly looking to evaluate the performance of their corporate functions with regards to cost. Administrative cost reduction is top priority for most organizations, despite the multiple factors like aggressive rate of healthcare or the financial pressures that economy continues to place on organizations.

Systems that support Private Health Insurance Exchanges: The private health insurance exchange enrollment is projected to reach 40 million people by 2018. This is a great opportunity to set up intuitive private exchange systems. The best systems can integrate multiple insurance programs, from subsidised programs to individual, family, and group plan coverage. These private exchange platforms provide guidance on how to make the best health coverage decisions. Money will thus be saved by the employer and employees. This will be one of the biggest game changers over the coming months.
With health care compliance risk looming high, more and more companies want to reduce their administrative cost and these are a few strategies that could be your winning formulae.

Write to irene.jones@neeyamo.com, to set up a time with our Benefits specialist, who can assist in mitigating your compliance risk and reducing administrative cost.

References:http://www.hrmarketer.com/users/clients/secova/SurveyReport. http://www.winstonbenefits.com/The-Employee-Benefits-Blog/bid/121639/Justifying-Outsourcing-Benefits-Administration-Services-to-Your-CFO